1st Meeting of Medical Students’ Union 2012/13
DATE : 3rd of January 2014, Friday
TIME : 5 p.m.
VENUE : MSU conference room, ITC, Faculty of Medicine, Jaffna
The meeting inaugurated with a two minutes silence prayer.
DATE : 3rd of January 2014, Friday
TIME : 5 p.m.
VENUE : MSU conference room, ITC, Faculty of Medicine, Jaffna
The meeting inaugurated with a two minutes silence prayer.
Present:
Mr. B. Paul Bright – President (Chairman)
Mr. N. Kiriyukan – Vice President
Mr. M. Sivatheebanraj – Secretary
Miss. R. Sahithya – Junior Treasurer
Mr. S. Ajmal – Editor
Mr. S. Vithuran – 34th Batch Representative
Mr. S. Gobinath – 35th Batch Representative
Miss .S. Krishani – 35th Batch Representative
Absent:
Mr. G. Thineshan – ITC Coordinator (excuse)
Mr. U. Chalaka Wijesingha – Sports Representative (excuse)
Agenda: The following matters have been considered for discussion.
1. New senior treasurer to MSU
2. Pongal vizha 2014
3. 2nd MSU newsletter
4. Medicos week
5. Arrival of 36th batch and welcome to the freshers
6. Farewell to the old committee and felicitation of new committee
The chairman sought permission to include the following items in the agenda
7. Canteen
8. Media Society
9. Arumbugal Children’s Fund
10. Organizing functions
11. MSU
1. New senior treasurer to MSU
It was discussed considering several suggestions and unanimously decided to request Dr.(Mrs).V.Ambalavanar as the senior treasurer for us for the year 2012/2013 with major preference from students. We, MSU is obliged to thank Dr.A.Muruganantham for his dedicated work as MSU senior treasurer for the last four years.
2. Pongal vizha 2014
Pongal vizha was planned to celebrate with cultural games and events this time. The responsibility to arrange the cultural events was given to 35th batch as it is the first pongal of the Batch. And the responsibility to arrange cultural games was given to 33 and 34 batch. The organizing will comprise the students from all batches.
3. 2nd MSU newsletter
It was to publish the second newsletter of MSU as a summary of events in the last year-2013. The estimated total cost was LKR 24 000. A part of the expense for this issue will be covered by MSU. Also it was suggested to seek sponsorship for the next publications.
4. Medicos Week
The Medicos weeks in the past have been organized by the most senior batch and a set of rules & regulations has been drawn for each Medicos week separately by Medicos week organizing committee. Last year the points system was introduced by 32nd batch Medicos week committee.
The Chairman suggested that the rules & regulations and the points system of Medicos week should be standardized with the help of physical education unit and other relevant officers. And with an approval at a General Body Meeting and subsequently from the faculty Board, a Terms of Reference should be developed by MSU and each Medicos week organizing committee should be made comply with it. He also suggested that MSU can adopt the point system followed by Physical Education Unit in freshers’ Meets and Inter faculty competitions as it is drawn by the staff of the relevant fields.
5. Arrival of 36th batch and welcome to the freshers
It was informed that the new (36th) Batch is expected to arrive in mid February. It was decided to seek permission from the administration to have some sports and cultural activities that could promote healthy interaction between senior and junior students during the evenings of first two weeks. And the 36th batch was instructed to conduct the welcome party of 36th batch by the end the second week of their arrival.
6. Farewell to the old committee and felicitation of new committee
It was suggested to conduct a small function as the farewell to the old committee and felicitation to new committee.
7. Canteen
As MSU was given the tender to run the canteen at faculty of Medicine from 01.01.2014, the canteen committee deiced to conduct a survey among students and have prepared a price list. It was accepted by the MSU. The TOR on ‘Plan to Uplift the Efficiency of the Canteen at Faculty of Medicine, Jaffna’, weekly food Menu and the agreement signed between MSU and Mr. S. Sivapalan (792304060V) from No. 90 Brown road, Jaffna were also reported.
8. Media Society
The first meeting of media society was held on 13th November 2013 at MSU conference (ITC) hall at 5pm. It was decided to do the tasks such as Maintaining the MSU Notice Board, updating the MSU Website & MSU - FB page, reporting on events where medical students participate, coverage on Faculty events, projecting Films, maintain Cable TV facilities and furnishing the entertainment room.
9. Arumbugal Children’s Fund
It was expressed that Arumbugal Children’s Fund is of great beneficial to the society as it supports the expenses for undergoing necessary investigations, treatment and other medical necessities for the children.
It was decided to inform to form a new committee of Arumbugal Children’s Fund – 2014 also to submit a progress report.
10. Organizing functions
It was suggested to prepare a set of guidelines to conduct the religious functions and other faculty events as MSU have observed some disparities and disorders related to Budget & money collection from students, variety of cultural performances, distribution of invitations and students participations.
11. MSU
Chairman informed that he received the committee approval letter (Reply to Nomination letter dated 19.11.2013) from the senior students’ councilor on 31.12.2013. Also he mentioned the senior students’ councilor requested to select a senior treasurer for the current year with the consent letter for that lecturer and to submit the audit from 28.12.2012. And it was decided to do the needful soon.
It was discussed and decided to follow the procedures and formalities regarding MSU meeting and sub committees of MSU as mentioned below.
It was decided to have MSU meetings on every first Wednesday of the month.
The secretary will prepare the agenda of MSU meeting two days prior to the date and get the students’ opinions on issues to be considered in the meeting. A format will be followed on preparing meeting minutes.
The subcommittees – comprise of MSU President, Secretary, Vice president, an student in-charge and two representatives from each batch, will report of their activates at every MSU meetings. The student in-charge will attend the MSU meeting on invitation.
The meeting ended at 6.30 p.m.
By:
Mr. M. Sivatheebanraj (Secretary)
Mr. B. Paul Bright (President)
Mr. B. Paul Bright – President (Chairman)
Mr. N. Kiriyukan – Vice President
Mr. M. Sivatheebanraj – Secretary
Miss. R. Sahithya – Junior Treasurer
Mr. S. Ajmal – Editor
Mr. S. Vithuran – 34th Batch Representative
Mr. S. Gobinath – 35th Batch Representative
Miss .S. Krishani – 35th Batch Representative
Absent:
Mr. G. Thineshan – ITC Coordinator (excuse)
Mr. U. Chalaka Wijesingha – Sports Representative (excuse)
Agenda: The following matters have been considered for discussion.
1. New senior treasurer to MSU
2. Pongal vizha 2014
3. 2nd MSU newsletter
4. Medicos week
5. Arrival of 36th batch and welcome to the freshers
6. Farewell to the old committee and felicitation of new committee
The chairman sought permission to include the following items in the agenda
7. Canteen
8. Media Society
9. Arumbugal Children’s Fund
10. Organizing functions
11. MSU
1. New senior treasurer to MSU
It was discussed considering several suggestions and unanimously decided to request Dr.(Mrs).V.Ambalavanar as the senior treasurer for us for the year 2012/2013 with major preference from students. We, MSU is obliged to thank Dr.A.Muruganantham for his dedicated work as MSU senior treasurer for the last four years.
2. Pongal vizha 2014
Pongal vizha was planned to celebrate with cultural games and events this time. The responsibility to arrange the cultural events was given to 35th batch as it is the first pongal of the Batch. And the responsibility to arrange cultural games was given to 33 and 34 batch. The organizing will comprise the students from all batches.
3. 2nd MSU newsletter
It was to publish the second newsletter of MSU as a summary of events in the last year-2013. The estimated total cost was LKR 24 000. A part of the expense for this issue will be covered by MSU. Also it was suggested to seek sponsorship for the next publications.
4. Medicos Week
The Medicos weeks in the past have been organized by the most senior batch and a set of rules & regulations has been drawn for each Medicos week separately by Medicos week organizing committee. Last year the points system was introduced by 32nd batch Medicos week committee.
The Chairman suggested that the rules & regulations and the points system of Medicos week should be standardized with the help of physical education unit and other relevant officers. And with an approval at a General Body Meeting and subsequently from the faculty Board, a Terms of Reference should be developed by MSU and each Medicos week organizing committee should be made comply with it. He also suggested that MSU can adopt the point system followed by Physical Education Unit in freshers’ Meets and Inter faculty competitions as it is drawn by the staff of the relevant fields.
5. Arrival of 36th batch and welcome to the freshers
It was informed that the new (36th) Batch is expected to arrive in mid February. It was decided to seek permission from the administration to have some sports and cultural activities that could promote healthy interaction between senior and junior students during the evenings of first two weeks. And the 36th batch was instructed to conduct the welcome party of 36th batch by the end the second week of their arrival.
6. Farewell to the old committee and felicitation of new committee
It was suggested to conduct a small function as the farewell to the old committee and felicitation to new committee.
7. Canteen
As MSU was given the tender to run the canteen at faculty of Medicine from 01.01.2014, the canteen committee deiced to conduct a survey among students and have prepared a price list. It was accepted by the MSU. The TOR on ‘Plan to Uplift the Efficiency of the Canteen at Faculty of Medicine, Jaffna’, weekly food Menu and the agreement signed between MSU and Mr. S. Sivapalan (792304060V) from No. 90 Brown road, Jaffna were also reported.
8. Media Society
The first meeting of media society was held on 13th November 2013 at MSU conference (ITC) hall at 5pm. It was decided to do the tasks such as Maintaining the MSU Notice Board, updating the MSU Website & MSU - FB page, reporting on events where medical students participate, coverage on Faculty events, projecting Films, maintain Cable TV facilities and furnishing the entertainment room.
9. Arumbugal Children’s Fund
It was expressed that Arumbugal Children’s Fund is of great beneficial to the society as it supports the expenses for undergoing necessary investigations, treatment and other medical necessities for the children.
It was decided to inform to form a new committee of Arumbugal Children’s Fund – 2014 also to submit a progress report.
10. Organizing functions
It was suggested to prepare a set of guidelines to conduct the religious functions and other faculty events as MSU have observed some disparities and disorders related to Budget & money collection from students, variety of cultural performances, distribution of invitations and students participations.
11. MSU
Chairman informed that he received the committee approval letter (Reply to Nomination letter dated 19.11.2013) from the senior students’ councilor on 31.12.2013. Also he mentioned the senior students’ councilor requested to select a senior treasurer for the current year with the consent letter for that lecturer and to submit the audit from 28.12.2012. And it was decided to do the needful soon.
It was discussed and decided to follow the procedures and formalities regarding MSU meeting and sub committees of MSU as mentioned below.
It was decided to have MSU meetings on every first Wednesday of the month.
The secretary will prepare the agenda of MSU meeting two days prior to the date and get the students’ opinions on issues to be considered in the meeting. A format will be followed on preparing meeting minutes.
The subcommittees – comprise of MSU President, Secretary, Vice president, an student in-charge and two representatives from each batch, will report of their activates at every MSU meetings. The student in-charge will attend the MSU meeting on invitation.
The meeting ended at 6.30 p.m.
By:
Mr. M. Sivatheebanraj (Secretary)
Mr. B. Paul Bright (President)